El Cajon Video/Film Festival
2008
Video/Film Festival Guidelines
Chartered
Optimist
Club of the Performing Arts in its efforts to stimulate and acknowledge
of creative spirit, and in the belief that we are a “Friend of Youth”,
and with its efforts to support the community will establish a yearly
video/film festival to promote, award and present outstanding examples
of creativity in video and film production.
Optimist
Club of the Performing Arts primary vision is to give talented and creative
applicants in two divisions Youth and Adult a venue to showcase creative
productions in a competition contest with a panel of judges. Our hope is to stimulate the creative
spirit by acknowledging these talents with awards and acknowledgements. By conducting a video/film festival we
will bring talented creators, mentors, press and the general public together.
of the Optimist Club of the Performing Arts
Entry Guidelines
2.1 Entries Disqualifications:
A.
Programming of a commercial nature
or containing any of the following is prohibited.
Advertising material designed to promote the use or sale of commercial
product or services, including any aural or visual display or representation
of a commercial business, store, product, service, trademark, serve mark,
trade name, logo or jingle.
B.
Appeals for fund, by or on behalf
or qualified candidates for public office and/or ballot initiatives and
measures will be disqualified.
C.
Solicitations or appeal for revenue
or funds in any form will be disqualified.
2.2 Illegal entries:
A.
Information concerning any lottery,
gift enterprise or similar scheme, offering prizes dependent in whole
or in part upon lot or chance; or any list of prizes drawn or awarded
by means of any such lottery, gift enterprise, or scheme whether said
list contains part or all such prizes.
B.
Material that is intended to defraud
the viewer or designed to obtain money by false or fraudulent pretenses,
representations, or promise will be disqualified.
C.
Obscene matter: (Violation of this
rule is subject to criminal liability under federal law. Title 18, U.S.C.
Sec. 1464) Examples of obscene material may include, but is not limited
to the following; profanity, frontal nudity; explicit sexual activity;
anal cleavage; masturbation; copulation, and/or pedophilia.
B.
Applicants are required to inform
the festival management whether or not their program involves copyrighted
material, or material subject to other ownership or royalty rights. The applicant shall make all arrangements
with the program owners copyright owners of any clearance to the festival
management before the program may be presented to the public.
C.
All producers shall guarantee that
all people appearing on camera have a signed and “Approval Talent
Release” forms. People appearing at large public forums
may be exempt. Failure to
provide appropriate forms may result in the disqualification or program
entrée in the festival.
D.
Except as provided in this section,
no program shall include matter of any type which constitutes a credit
or acknowledgment to any person, business, enterprise, product or foundation
which is given during presentation.
It is understood that grants and/or other types of support may
be made to individuals, groups or entities for proposes of underwriting
the cost of creation or production of programs.
In such cases, a standard nondescript
“patron’s acknowledgment” may be placed at the beginning
and at the end of the program (i.e. this program was made possible by…….
As described in paragraph one, commercial programming such as advertising
is prohibited. However in the 30 second commercial division
advertising such as “Public Service” are acceptable. Participants are prohibited from using
real products, services, or trademarks for completion.
E.
The use of all telephone numbers,
mailing addresses or website addresses shall not violate any prescribed
rules within these guidelines. Telephone
numbers, mailing addresses and website addresses within submitted program
must be pre-approved by the festival management.
All participants assume complete
responsibility for the content of the programming provided.
Any disputes that arise concerning the programming shall be resolved
between the creator and the complaining party.
To ensure compliance with these
guidelines, festival management may require written scripts or transcripts
of a program.
If any of the above guidelines
are violated, the program may be disqualified and retuned to the applicant.
Festival management reserves the right to run a statement of disclaimer
before and/or after a public viewing of a program to alert viewers that
the views expressed in the program are not necessarily those of the festival
and or its agents.
Technical
Standards:
All programs to be acceptable must
meet the following technical standards.
Festival management reserves the
right to disqualify any program that dose not meet the listed technical
standards.
Only VHS video tapes or DVDs at
NTSC format (duplicated from the original) will be accepted and may or
may not be returned to the producer.
The program videotape must be of
good quality, maximum third generation, with low noise content and minimum
of color smearing, have horizontal stability (sync) in all modes, be free
of break-up or glitch, have an understandable sound track and be free
of crease or drop out on tape.
Program audio must be clear and
understandable.
Film:
All programs that are on film shall
be converted to video and submitted to the festival as outlined in the
technical standards.
Programs must conform to time restraints
outlined on the entry form.
The tape must start with 60 to
75 seconds of color bars followed by 15-30 seconds of studio black, then
program video presentation. The tape must also have 60 seconds of
black at the end of the program.
The program (tape) must be electronically
edited (on an editing machine). Camera edits caused by turning the camera
off and on while shooting are not acceptable due to the quality loss and
break-up this causes during presentation.
There must be only ONE program
recorded on each tape.
All tapes must have titles and
credits recorded on a character generator or other wise graphically displayed
using standard block letters.
Tapes must be clearly labeled on
the exterior of the box and exterior of the cassette or DVD utilizing
standard tape labels. The label must include the following information.
1. Name
and phone number of the producer.
2. Name
and phone number of sponsor if different from the producer.
3. Title
of show.
4. Category
of entry: example; music video or short.
5. Length
of program
6. Date
that tape was submitted.
All applicants must sign an agreement
releasing festival management and or its agents from all liability associated
with any program prior to submitting videotapes.
Failure to present a program within
the specified time period may result in a disqualification.
Videos or Films copied to video
will not be accepted without a signed application and release of liabilities.
For technical videotape and DVD
requirements, see “Technical Standards” of this document.
Contestants are required to present
a first generation (2 copies) of their production for presentation at
the festival. The festival will not return copies “do
not submit original edit masters.”
VHS tapes or DVDs will become the
property of the festival for documentary and archival purpose.
All programs will be previewed
for judging and then submitted to be judged.
The festival and or its agents reserve the right to disqualify
programs for reasons outlined in this document.
Program entries may be submitted
by mail or by hand. Each
contestant may enter as many categories as they have individual programs
and complete all festival forms and payment of all applicable fees.
Adults may
not enter the Youth Division, by however youths may enter
the adult division if they wish.
The festival and or its agents
cannot be held responsible for loss, destruction or damage to any submitted
program: the failure or refusal to show any program for technical errors
or content and mistakes by personnel involved with the festival cannot
be basics for contesting judged results.
The festival reserves the right
to broadcast and/or promote any program submitted for judging in this
event. However, the festival has no obligation
to publicize or promote any or all programs submitted to this festival.
All entries are considered for
recognition only and do not guarantee any prize or gift that may be offered
by anyone connected with the festival.
Prizes and gifts offered by supporters and sponsors are not the
responsibility of the Optimist Club of the Performing Arts, The El Cajon
Vide/Film Festival or their agents.
Awards:
Awards will be announced on completion of judging and awarded to the producer program. The film festival will post for public view all winners.
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